Home

Home

Home

Designer

Designer

Ruoyan (Crystal) Wang
Ruoyan (Crystal) Wang
Ruoyan (Crystal) Wang

Developers

Developers

Hower Chen
Tom Shen
Rose Zhao
Hower Chen
Tom Shen
Rose Zhao
Hower Chen
Tom Shen
Rose Zhao

Duration

Duration

Dec. 2022 - Feb2023
Dec. 2022 - Feb2023
Dec. 2022 - Feb2023

Context

This is the official Alumni Portal for Beijing City International School (my high school) that aims to support the connection between current students, withdrawn students, alumni, teachers. This is a collaborative project in which I was in charge of the UI design, while the other 3 alumni studying computer science are in charge of frontend coding and database coding.

The portal is currently used by over 100 alumni and 100 current high school students as a platform to build deeper connection through supporting and communicate with each other.

Problem statement

How might we enhance a safe and spontaneous connection

between individuals who have been or are currently part of BCIS

to strengthen long-lasting community engagement?

How might we enhance a safe and spontaneous connection

between individuals who have been or are currently part of BCIS

to strengthen long-lasting community engagement?

How might we enhance a safe and spontaneous connection

between individuals who have been or are currently part of BCIS

to strengthen long-lasting community engagement?

Alumni portal actualization

Launched in Apr.2023. Untill now, there are over 100+ alumni signup for the portal and 100+ current high school students start to use the portal.

Launched in Apr.2023. Untill now, there are over 100+ alumni signup for the portal and 100+ current high school students start to use the portal.

Portal Introduction by 2 collaborative developers

Portal Introduction by 2 collaborative developers

Process

Why it matters

In the past 16 years of Beijing City International School:

There are over 500 graduating alumni

100+ active alumni ambassadors

2600+ withdrawn students

120 current high school student between grade 10 - 12 will be benefiting from mentoring project

And More…

In the past 16 years of Beijing City International School:

There are over 500 graduating alumni

100+ active alumni ambassadors

2600+ withdrawn students

120 current high school student between grade 10 - 12 will be benefiting from mentoring project

And More…

In the past 16 years of Beijing City International School:

There are over 500 graduating alumni

100+ active alumni ambassadors

2600+ withdrawn students

120 current high school student between grade 10 - 12 will be benefiting from mentoring project

And More…

Why it matters

In the past 16 years of Beijing City International School:

There are over 500 graduating alumni

100+ active alumni ambassadors

2600+ withdrawn students

120 current high school student between grade 10 - 12 will be benefiting from mentoring project

And More…

A famous quote in the school is

" Once a BCISer, Always a BCISer! "

" Once a BCISer, Always a BCISer! "

But, there's no way to connect students who have left the school with each other. How can we maintain the long lasting connection?

Status quo before alumni portal

  • Alumni data collection must be done manually using forms

  • Collected data is inserted into PowerSchool by a single teacher

  • When a student requests for connections, a query to the database is executed, and the result is downloaded as Excel and sent to the student via email

  • No one can see each other's information and build a connection

  • Alumni data collection must be done manually using forms

  • Collected data is inserted into PowerSchool by a single teacher

  • When a student requests for connections, a query to the database is executed, and the result is downloaded as Excel and sent to the student via email

  • No one can see each other's information and build a connection

  • Alumni data collection must be done manually using forms

  • Collected data is inserted into PowerSchool by a single teacher

  • When a student requests for connections, a query to the database is executed, and the result is downloaded as Excel and sent to the student via email

  • No one can see each other's information and build a connection

The original alumni data

The original alumni data

Our collaborative team

Collaborated with 3 alumni who are now studying computer science at different universities.

Collaborated with 3 alumni who are now studying computer science at different universities.

Purpose of alumni portal

  • Updated and complete alumni data

  • Alumni can access their data on their own, edit data, and sync to the PowerSchool alumni database.

  • Alumni data indexed and visible to BCIS community members

  • Active alumni members (volunteers) will be able to support students

  • A logistic system for alumni to engage with students

Recent design modifications

Impacts